Terms and Conditions/Supplier Quality Requirements, (2018)
The following requirements apply based on the Purchase Order received
from Advanced Machine Inc. (AMI)
PACKING AND SHIPPING. Supplier must prepare/package product for AMI to
prevent shipping damage and deterioration.
SHIPMENT/DELIVERY. Shipments or deliveries, as specified in a AMI Purchase
Order, shall be in accordance with the specified quantities and the
specified schedules. Supplier is encouraged to notify AMI of any
anticipated or actual delay.
AMI FURNISHED MATERIALS. All materials furnished by AMI are to be returned
with the product upon completion of the order unless other arrangements
have been made.
NON-CONFORMING MATERIAL. For material supplied by AMI, supplier must notify
AMI of any nonconforming product and make arrangements for approval if
submitting any nonconforming product.
SUBCONTRACTING/APPROVED SUPPLIERS. Any AMI supplier may subcontract work to
another supplier provided that AMI is provided with the same rights and
protection as stated in the Purchase Order and the AMI Terms and
Conditions. Suppliers may only use approved suppliers of AMI and/or its
RIGHT OF ENTRY. Supplier shall allow AMI representatives, AMI customers,
statutory and regulatory agencies right of entry into the applicable areas
of Supplier’s facilities and the entire supply chain to verify all
processes and records.
QUALITY. Supplier shall provide and maintain an inspection system which
will assure that all delivered products conform to Purchase Order
requirements, whether manufactured or processed by the supplier or a
sub-tier supplier. Supplier shall maintain controls and perform all
inspections and tests required to substantiate product conformance to
Purchase Order requirements. If not specified in the Purchase Order,
contact AMI for required revision of drawings, specifications and other
requirements. Supplier is required to notify AMI of changes in product
and/or process definition to obtain AMI’s approval prior to such changes.
INSPECTION AND TEST EQUIPMENT. Supplier shall maintain inspection and test
equipment to assure calibration traceable to a known national or
international standard. Calibration records must be maintained and made
accessible to AMI, if required.
FOREIGN OBJECT DAMAGE. Supplier shall control/prevent foreign object damage
or contamination during manufacture, assembly, inspection and/or shipment.
The FOD program requirements must be made accessible to AMI upon request.
RECORDS. The Supplier shall maintain records of work performed for AMI.
Records shall include the COC provided to AMI as well as records that
support the certificate. Records must be available to AMI upon request.
Records must be maintained for a minimum of ten (10) years. Disposition
required is; a) hard copy records – shred, b) electronic/digital files –
CERTIFICATIONS. Supplier must ensure that individual parameters within a
given specification have been met. Certifications must reflect that all
applicable manufacturing and process specifications called for on the
engineering drawing have been met.
FIRST ARTICLE INSPECTION. If required by AMI on the Purchase Order, first
article inspections are to be recorded on form AS9102, current revision or
on a form compliant with AS9102.
CALIBRATION SERVICES ONLY. Calibration of inspection equipment shall be
performed traceable to National Institute of Standards and Technology
(NIST) or other national or international standards. Certificates of
Calibration shall be provided.
CHANGES. Any change to the requirements as stated on the Purchase Order
must be approved by AMI prior to taking action on those proposed changes.
COUNTERFEIT PARTS PROGRAM. Supplier is requested to protect AMI from
PERSONNEL COMPETENCY. AMI may specify specific qualification for personnel
performing work affecting the products or services for AMI. This will be
stated on the Purchase Order or separate method such as email.
PERSONNEL COMMUNICATION. Supplier is required to communicate with their
personnel regarding the following:
- Their contribution to product or service conformity to requirements
- Their contribution to product safety
- The importance of ethical behavior
Questions should be directed to Thien Lam at (316) 942-9002